We’re going to keep it simple in this example and just sort by state, but if you wanted to add a second level of sorting (in our case we might want to sort by city after sorting by state), you could select it from the “Then By” dropdown menu. In our case, we’re choosing “State” because Word pulled that descriptor from our header row. In the Sort window, in the “Sort By” dropdown menu, select the column you by which you’d like to sort. In our case here, we’re using a table with some information about various cities, and we want to alphabetize by the state, which is our fourth column. In this next example, let’s say you had a table and you wanted to alphabetize the rows according to the text in a particular column. When you’re done, you’ve got a nicely sorted list that looks like this.
(There’s even room for another layer down there if you need it.) In the Sort Text window, choose “Word 2” from the “Sort By” dropdown, and then choose “Word 1” from the first “Then By” dropdown. The most straightforward example of this would be a list of names where we wanted to sort by the last name instead of the first. Say that each item on your list has multiple words and you want to alphabetize by something other than the first word.
How to Alphabetize By Something Other Than the First Word When you’ve got it all set up, click the “OK” button.Īnd just like that, your text is alphabetized. Click the “Ascending” option to sort from A to Z, or “Descending” to sort from Z to A. In the Sort By options, select “Paragraphs” from the first dropdown, and then select “Text” from the “Type” dropdown. In this video, I use Office 365 however, sorting h. Switch over to the “Home” tab on Word’s Ribbon, and then click the “Sort” button. Learn how to sort lists in Microsoft Word, either by text, number, or date, in this short tutorial video. Here, we’re just using text where each word is its own paragraph, but the procedure is the same if you select items in a bulleted or numbered list. RELATED: How to Create and Work with Multilevel Lists in Microsoft Wordįirst, select the text that you want to sort. If you sort a list with multiple levels, it still sorts every line alphabetically and can rearrange your whole list. One thing to note, though, is that Word can only handle sorting a single level list. Sorting text alphabetically works the same way whether the text is in separate paragraphs or an actual list (bulleted or numbered). December 2005.How to Alphabetize Paragraphs or Single-Level Lists Staff, 2001 South Central USA Regional Programming Contest. Bruce, Kim, Danyluk, Andrea and Murtagh, Thomas. School of Electrical and Information Engineering.
Software Development Methodologies, Analysis and Design - Course Homepage. Here is the bibliography as it appears in my document:ġ. My question is: How do I sort the Bibliography alphabetically by author? I tried selecting the bibliography, and then tried sorting it, by clicking on ‘Home->Sort’, but got the error dialog box ‘The content cannot be sorted because it is part of content control’. The Bibliography was created, but listed the citations in the order they appeared in the document, not in alphabetically, which is the required standard. I then went to the end of the document, and created the Bibliography by clicking on ‘References->Bibliography’. So I set the style to ‘ISO 690 – Numerical Reference’. The department requires that the references be numbered in the document, and be listed alphabetically in the Bibliography.
I added the references where necessary in the document by clicking on References->Inset Citation.
I am using Microsoft Office Word 2007 (SP2) on Windows XP (SP3). Being a technical paper, I had to include all my references. I was writing a technical paper for a course I am studying for at university.